OUR SERVICES

Payroll & HR Administration Designed Around Your Business

From monthly payroll processing and statutory administration to employee onboarding, leave management and HR record maintenance, PayrollAssistSA provides professional support designed around the needs of South African businesses.

Our services can be used individually or combined to create a streamlined Payroll & HR Administration solution for your business.

PAYROLL SERVICES

Monthly Payroll Processing

We manage your monthly payroll from start to finish, ensuring salaries, deductions and employee information are processed accurately and on time. Our structured approach helps keep your payroll running smoothly and gives you confidence every pay cycle.

What’s included:

  • Monthly salary calculations
  • PAYE, UIF and other statutory deductions
  • Employee earnings and deductions
  • Payroll reports and reconciliation
  • Monthly payroll processing and support

Why it matters:

Accurate payroll processing reduces errors, saves valuable administration time and gives you confidence that your employees are paid correctly and on time.

PAYROLL SERVICES

Payslips & Payroll Records

We provide professional payslip administration and maintain organised payroll records to help ensure employee payroll information remains accurate, secure and readily available.

What’s included:

  • Professional employee payslips
  • Payroll history
  • Earnings and deduction records
  • Employee payroll information
  • Payroll documentation
  • Payroll record maintenance

Why it matters:

Well-maintained payroll records provide a reliable history of employee payments and make payroll queries, reporting and reconciliations easier to manage.

PAYROLL SERVICES

EMP201 & EMP501 Administration

We assist with the preparation and administration of payroll information required for EMP201 and EMP501 processes.

What’s included:

  • EMP201 payroll information
  • PAYE, UIF and SDL reconciliation
  • Monthly payroll totals
  • EMP501 reconciliation support
  • Employee tax certificate information
  • Payroll record verification

Why it matters:

Accurate payroll records and reconciliations help reduce discrepancies and support smoother statutory submission processes.

PAYROLL SERVICES

SARS & Statutory Compliance

We assist with the administration of statutory payroll requirements to help your business maintain accurate records and meet its payroll-related obligations.

What’s included:

  • PAYE administration
  • UIF administration
  • SDL administration
  • Statutory payroll calculations
  • Monthly statutory information
  • Payroll compliance record maintenance

Why it matters:

Accurate statutory administration helps reduce compliance risks and ensures payroll information is maintained correctly for required submissions and reconciliations.

PAYROLL SERVICES

Payroll Setup & Employee Changes

We manage the payroll administration required when employees join your business or when existing employee information changes.

What’s included:

  • New employee payroll setup
  • Salary changes
  • Banking detail changes
  • Position and department changes
  • Deduction updates
  • Employee payroll information maintenance

Why it matters:

Keeping payroll information accurate and up to date helps prevent incorrect salary payments, deductions and employee record discrepancies.

PAYROLL SERVICES

Payroll Reporting & Support

We provide clear and organised payroll information to help management understand payroll activity and maintain reliable records.

What’s included:

  • Payroll summaries
  • Employee payroll reports
  • Earnings and deduction reports
  • Payroll reconciliation information
  • Payroll change reports
  • General payroll administration support

Why it matters:

Clear payroll reporting gives management better visibility of payroll activity and supports more effective payroll administration and decision-making.

HR ADMINISTRATION SERVICES

HR Administration

We provide professional day-to-day HR administration support to help businesses maintain organised employee records, documentation and routine HR processes.

What’s included:

  • Employee information administration
  • Personnel file maintenance
  • HR document organisation
  • Employee record updates
  • Routine HR correspondence
  • General HR administration support

Why it matters:

Organised HR administration helps reduce paperwork, improve record accuracy and ensure important employee information is easy to access when needed.

HR ADMINISTRATION SERVICES

Employee Onboarding

We assist with the administrative process of bringing new employees into your business, helping ensure important information and documentation is collected from the start.

What’s included:

  • New employee information collection
  • Employee file creation
  • Banking and payroll information
  • Tax information
  • Emergency contact details
  • New starter documentation
  • Payroll setup coordination
  • Onboarding checklists

Why it matters:

A structured onboarding process helps reduce missing information, prevents payroll delays and creates a professional experience for new employees.

HR ADMINISTRATION SERVICES

Employee Records & Personnel Files

We help maintain organised, accurate and up-to-date employee records throughout the employment lifecycle.

What’s included:

  • Employee personal information
  • Employment information
  • Position and salary records
  • Banking information
  • Leave documentation
  • Employee changes
  • Payroll-related records
  • Personnel file maintenance

Why it matters:

Accurate employee records support efficient HR and payroll administration and help ensure important employment information remains readily available.

HR ADMINISTRATION SERVICES

Leave & Attendance Administration

We assist with the administration of employee leave and attendance information to help keep HR records and payroll aligned.

What’s included:

  • Annual leave
  • Sick leave
  • Family responsibility leave
  • Maternity and parental leave administration
  • Unpaid leave
  • Leave balances
  • Attendance information
  • Payroll-related leave information

Why it matters:

Accurate leave and attendance records help prevent payroll discrepancies and give management better visibility of employee availability and leave balances.

HR ADMINISTRATION SERVICES

Employee Changes & HR Documentation

We assist with maintaining accurate employee information and supporting documentation when employment circumstances change.

What’s included:

  • Salary changes
  • Position changes
  • Department changes
  • Working-hour changes
  • Banking information changes
  • Employee detail updates
  • Employee change forms
  • Standard HR documentation

Why it matters:

Properly documenting employee changes helps keep HR and payroll records aligned and provides a clear administrative history.

HR ADMINISTRATION SERVICES

Employee Offboarding & Terminations

We assist with the administrative process when employees leave your business, helping ensure payroll, records and documentation are properly finalised.

What’s included:

  • Termination administration
  • Payroll termination information
  • Outstanding leave information
  • Final payslip administration
  • Employee record updates
  • Exit documentation
  • Company property return checklist
  • Employee file closure

Why it matters:

A structured offboarding process helps reduce missed administrative steps and ensures employee and payroll records are properly concluded.

HR ADMINISTRATION SERVICES

HR Reporting

We provide structured employee information and HR administration reports to help management maintain better visibility of its workforce.

What’s included:

  • Employee headcount
  • New starter reports
  • Termination reports
  • Leave balances
  • Employee change reports
  • Attendance information
  • HR administration summaries

Why it matters:

Clear HR reporting helps management monitor employee activity, identify administrative trends and make better-informed workforce decisions.

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